New Events:

Cookham Summer Fair

Planning is well underway for the Summer Fair to be held on 16th June

Updated: March 3, 2018

Current News:

New Website Launch.

demoCookham Scouts New Website is now launched along with our Members Area

Updated: March 10, 2018

RecentEvents:

Cookham Fireworks

November 4th saw Cookham Bonfire and Fireworks display.

Updated: November 6, 2017

 

Safeguarding

Complaints Management

Volunteer Management

Risk Management

Investments

Conflict of Interests

Paying Staff

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Safeguarding

Safeguarding is included in Scout Association Key Policies (Religious, Equal opportunities, Safety, Child Protection, Anti-bullying, Development) For further details See



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Complaints Management

We follow the Scout Association document see Complaints

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Volunteer Management

We follow Scout Association Policy see

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Risk Management

Risk Management within 1st Cookham Scout Group is the responsibility of the Parent Support Group, PSG, (Group Executive Committee). The members will consider the risks affecting 1st Cookham Scout Group and its activities on an on-going basis in accordance with the guidance in The Scout Association document on Risk Management and the Charity Commission guide Charities and Risk Management CC26. Risks & Safety will be a permanent inclusion on all PSG meeting agendas.

Accepted risks are where the PSG has confirmed that they are happy with the level of risk and the controls to mitigate the risk occurring. Where Trustees are uncomfortable with the level of risk and /or the current controls they will judge that the risk needs action. The assessments will be based on an impact/likelihood basis.

If a risk requires action, an appointed “Risk Action Owner” is responsible to the PSG for developing and implementing new controls that will, once operational, make the risk acceptable to the PSG.

Specific areas of risk, and their management, include:
Activities – All activities must be approved in accordance with POR–They are the responsibility of the Camp LeaderHut.

The HQ – This is managed in accordance with the ‘Managing a Safe Scout Premises’ document.

Events such as Bonfire, Summer Fair – These will have their own specific risk management and documentation and associated regulatory – The action owner is the Group Treasurer.

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Investments


Background

In normal years1st Cookham Scout Group seek to keep their expenditure slightly below revenue received. With a few notable exceptions when major fundraising events have suffered loss due to bad weather or in one instance aggravated robbery, this has enabled us to gradually build up reserves which are designed to firstly carry us through lean years and secondly provide cover against immediate or in practice uninsurable losses such as loss of income and hiring alternative accommodation resulting from the impact of catastrophic events such as fire etc, The level of reserves are review annually. Any surplus over and above the reserves are held for major developments to improve facilities, or enable us to subsidise activities to a greater extent than normal in subsequent years.



Criteria when investing long term investments

Funds carried forward over and above that needed for working capital are invested to generate the best return consistent with agreement with our Auditor /Independent Financial Examiner and guidance from The Charity Commission in their document CC14.
None of the trustees have appropriate investment expertise. We therefore invest in growth finds available from specialist investment trusts that provide funds specifically designed to meet the requirements of charities and the Charity Commission.



Investments are currently held with St James Place.

Subject to review from time to time these funds are currently invested withSt James Place Ltd .


The aim is maintain the real value of capital whilst generating a sustainable and reliable return, consistent with currently available investment rates available, and with the funds being available to cover any unexpected revenue shortfall.

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Conflict of Interests

It is a requirement that all PSG (Executive) members must identify and declare any situation in which they (or any related party) have relationships, positions, private interests and/or duties which may contribute to a Conflict of Interest with their role on the PSG. (Executive) Detailed guidance on this is found in the Scout Association’s ‘Conflict of Interest’ document and the Charity Commission document CC29 Conflicts of Interest a guide for charity trustees

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Paying Staff

ScoutGroups are essentially voluntary organisations. We only employ a small number of Explorers to clean the HQ, operating as a team part supervised by their parents and part by a volunteer.

We will follow the Government Guidance on the Employment of Children.


1st Cookham Scout Group will ensure that any staff are paid fairly and as necessary in order to attract and retain the right skills to achieve our charitable objectives.If appropriate, we will pay at least the Living Wage. However, currently this does not cover those under 25.


Employers liability Insurance- This is provided via the scout insurers.


Holiday pay-We will follow the government Guideline on Holiday Pay – At present Guidance for Term time employees is under review. It seems likely that guidance may follow a similar approach to other employees. For part time / casual employees this is currently 12.07% of hours worked. When the review for term time employees is completed, we will consider what action we should take.

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ALLOCATION OF PLACES

Key Information
Title: Allocation of Places
Type: 1st Cookham Scout Group Policy
Status: For Review
Author: Jeff Hurst
Owner: GSL
Date of publication: 09 / 12 / 2018
Date of review: 01 / 01 / 2022
Revision History
Version 1 Approved

Table of Contents
1. Introduction
.................................................................................................................................................. 2
2. Background.................................................................................................................................................. 2
3. Target Section Sizes, Age Ranges and Movement between Sections............................ 2
4. Existing Members...................................................................................................................................... 2
5. Transfers from other Scout Groups................................................................................................. 2
6. Applying for Future Places................................................................................................................... 3
5.1. Joining Beavers.................................................................................................................................. 3
5.2. Joining Cubs........................................................................................................................................ 3
5.3. Joining Scouts.................................................................................................................................... 3
7. Exceptions.................................................................................................................................................... 4
8. Key Contacts................................................................................................................................................ 4

1. Introduction
This document describes the policy for the allocation of places for young people wishing to join 1stCookham Scout Group.
It does not cover the allocation of places to other scout groups or any Explorer Scout Unit.
2. Background
The number of young people wishing to become members of 1st Cookham Scout Group often exceeds the number of
places available. There is no sign of any reduction in demand, and large section sizes are unsustainable in the long term.
1
stCookham Scout Group intends to manage the youth membership places available to strive for an optimum balance
between the following goals:
?To provide access to Scouting for as many young people as possible;
?To provide a high-quality Scouting experience for all young people and adults involved; and
?To ensure that the Sections and Group are sustainable and able to provide high quality scouting in the long term.
Clear rules will be applied in the allocation of places to ensure that, as far as is possible, fair and equal treatment is given
to all young people.
3. Target Section Sizes, Age Ranges and Movement between Sections
1stCookham Scout Group operates in line with the Scout Association’s Policy, Organisation and Rules (POR) which defines
the structure of Scouting in the UK. 1
stCookham Scout Group considers that the optimum section sizes are as listed below:
?Beavers - 24 Young People Recommended adult/child ratio 1:6, plus a Beaver Scout Leader
?Cubs - 36 Young People Recommended adult/child ratio 1:8, plus a Cub Scout Leader
?Scouts - 42 Young People Recommended adult/child ratio 1:12, plus a Scout Leader
All young people are encouraged to move into the next Section at, or near to the core age range of the Section. The young
person themselves, the Leaders of all involved sections and the parents / carers are involved in discussions about when a
young person moves on to the next section.
?Beavers are between 6 and 8 years old, with flexibility to be from 5¾ and up to 8 ½ years old.
?Cubs are between 8 and 10½ years old, with flexibility to be from 7 ½ and up to 11 years old.
?Scouts are between 10 ½ and 14 years old, with flexibility to be from 10 to 14 ½ years old.
Young people will generally move between sections on three occasions during the year. The first meeting with the section
they are moving up to will be the first to take place after the following transition dates; 1
stSeptember, 1stJanuary, and upon
return after the Easter school holidays.
4. Existing Members
Under normal circumstances, a young person who has a place within a section and wishes to continue their membership
of the Group will be able to do so until they reach an age to leave the Scout section. They will progress from section to
section at the appropriate age. If a young person, with the agreement of their parents / carers, decides that they wish to
leave a section, they will forfeit their membership of the Scout Group. For the avoidance of doubt, where a young person
and their parent / carer make a decision to leave a younger section, they will not be guaranteed a place in any older section
at a later date.
If a young person fails to attend regular section meetings for 6 weeks, without their parent / carer contacting the Section
Leader to provide a satisfactory explanation, they will forfeit their membership of the Group. The Section Leader will make
at least two attempts to contact the parents / carers in these circumstances and will use two different methods of contact
wherever possible. A failure to respond to the second contact within 7 days will automatically lead to loss of membership
of the Group. Their place can then be given to another young person on the waiting list.
5. Transfers from other Scout Groups
1stCookham Scout Group will endeavour to accept active members of any other Scout Groups moving into the Cookham
area in order to continue their membership of the Scouting family. When a young person has been invested in a Scout
Group and they have had to move to Cookham, but want to continue Scouting, the Leaders of the relevant section will strive
to offer that young person a place.

6. Applying for Future Places
A waiting list of young people wishing to join the Group is maintained. It records the young person’s details, contact details
of their parents / carers and the date on which they joined the waiting list. Parents / carers may add a young person’s details
to the waiting list by contacting the Beavers email address (Beavers@CookhamScouts.org). They may also do so by
providing the same information through any other reasonable means. As a young person’s details are provided, the Group
will be able to give a good indication of the likelihood of any given young person being offered a place, based on future
projections of section sizes.
Anyone moving into the area, who were already on a waiting list for a different Scout Group, can have their joining date to
the 1
stCookham waiting list backdated to the date they joined the waiting list for the other Scout Group, if those details held
on their waiting list are transferred to 1
stCookham Scout Group.
5.1. Joining Beavers
Places will be allocated on the following criteria, provided no parent / carer is actively volunteering within 1stCookham, see
Section 7: Exceptions:
To maintain the Beaver Colony at a manageable size
To strive for entry into the Beaver Colony as soon as possible after the young person’s 6th birthday
Priority for places in the Beaver Colonies are as follows:
o1stPriority - Siblings of existing members, providing the young person is recorded on the waiting list.
o2ndPriority - Those potential members whose details were recorded on the waiting list earliest.
Where a place is unlikely to become available in Beavers, the parent / carer will be informed and asked if they wish to be
transferred to the Cubs Waiting List or be given details of other Scout Groups in the area. Should a young person gain a
place in another Scout Group their details will be removed from the 1
stCookham waiting list to ensure continuity of scouting
for the young person.
5.2. Joining Cubs
Beavers from the Cree River Colony which meet on a Monday evening are automatically transferred to Robert Scott Cub
Pack which meets on a Wednesday evening. Beavers from the Red River Colony which meet on a Tuesday evening are
automatically transferred to David Livingstone Cub Pack which meets on a Thursday evening. Places will be allocated on
the following criteria, provided no parent / carer is actively volunteering within 1
stCookham, see Section 7: Exceptions:
To maintain the Cub Pack at a manageable size
Priority for places in the Cub Packs are as follows:
o1stPriority - Beavers from the corresponding 1st Cookham Beaver Colony moving up to Cubs.
o2ndPriority - Young People on the Cubs Waiting List that did not secure a place in Beavers, based on the
date they joined the waiting list.
o3rdPriority - Young People that have gained an interest in Scouting while of Beaver age based on the
date of their expression of interest to join the Group.
Note: Given the popularity of Scouting in the area, it is highly unlikely we will have places available to join Cubs for young
people that fall under priority 3. Should a young person not be allocated a place in a Cub Pack, the parent / carer will be
informed and asked if they wish to be given details of other Scout Groups in the area. Should a young person gain a place
in another scout group, their details will be removed from the Cubs Waiting List.
5.3. Joining Scouts
Places will be allocated on the following criteria, provided no parent / carer is actively volunteering within 1stCookham, see
Section 7: Exceptions:
To maintain the Scout Troop at a manageable size
Priority for places in the Troop are as follows:
o1stPriority – Cubs from 1st Cookham moving up to Scouts.
o2ndPriority – Young People on the Cub Waiting List that did not secure a place in Cubs, based on the
date they joined the Waiting List.
o3rdPriority – Young People aged 10½ to 14 years old that have recently gained an interest in Scouting.
Note: As with Cubs, given the popularity of Scouting in the area, it is highly unlikely we will have places available to join
Scouts for young people that fall under priority 3. Should a young person not be allocated a place in our Scout Troop, the
parent / carer will be provided with details of other Scout Groups in the area.

7. Exceptions
The Group is entirely reliant upon the support, hard work and commitment of a dedicated band of volunteers to provide
scouting opportunities for young people. With this in mind, the Group may be prepared to give additional priority to
membership for a young person, where a parent / carer is prepared to assist with the running of the Group and make a
significant commitment in doing so. The minimum commitment expected to qualify for this exception would be to act as a
Section Assistant, Assistant Section Leader or Charity Trustee and to guarantee to do so reliably and in a committed way
for a minimum period of at least two years. The role could be to help in any part of the Group and need not necessarily be
within the same section as their child. This will only be possible where a suitable vacancy is available. Any adults applying
for such a role would be subject to the normal Scout appointments process, including relevant disclosure (DBS) checks and
completion of relevant training. The parent / carer must be active in the role prior to any exception being applied. This would
typically mean participation in 4 meetings in the term before the exception is applied. Any adult interested in exploring such
opportunities should contact the Assistant Group Scout Leader in the first instance.
The Group is not able to make an exception purely on the basis of particular friendship groups or attendance at a particular
school. This would not provide sufficient control over membership numbers and runs counter to the principles of fairness at
the heart of this policy.
8. Key Contacts
A request to add a child’s details to the relevant waiting list can be made by sending the child’s name and date of birth plus
complete contact details to:
Beavers@CookhamScouts.org


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